Booking a recording session
Session bookings, times and dates are subject to availability and approval from a member of the Sugar Town Music team. Sugar Town Music reserves the right to refuse and reschedule any confirmed bookings.
Payment
Payment can be made with cash or Paypal. It is the responsibility of the artist to cover the cost of each session in full either in advance or on the day of the session. A 10% deposit is required to confirm all bookings. This deposit is non refundable or transferable. The remainder of the studio bill should be paid in full on the first day of your session. Late payment will attract additional fees in addition to the fees determined as an outstanding payment for services already provided, and refusal to pay may lead to prosecution. No Call/No show that have paid deposit will result in loss of monies and studio time, non refundable.
Failure to produce full payment will result in the studio withholding session time, all copies of recordings, masters or session files until all fees have been paid and funds have cleared. You must pay for the full amount of hours you book; it is not our responsibility to manage your studio time. Sugar Town Music management reserves the right to implement these payment terms.
Cancellations
48 hours notice is required for the cancellation of a session; this includes weekends and public holidays. If a session is cancelled with less than 24 hours notice, full payment will be required to book further sessions. No Call/No shows that have paid deposit will result in loss of monies and studio time, non refundable. Cancellations as a result of adverse weather conditions such as environmental conditions, cyclones or significant rain events may be rescheduled at the discretion of Sugar Town Music.
Studio breakdown
If the studio, due to technical issues is unable to provide the audio service as booked, We retain the right to offer an alternative date as soon as possible and viable for all parties. Alternatively if a booking deposit has been taken this will be refunded. The client shall have no liability beyond these options.
Food/Drink
You are permitted to bring your own food and drink into the studio; however, this must not be placed on any of the equipment under any circumstances. Please store your food and drink in the kitchen/lounge area. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy. Please help us to keep the studio tidy by placing any rubbish in the bins provided.
Breakages and damages to studio equipment
Any damage caused to studio equipment due to misuse and abuse will be charged to the artist/band/individual. Refusal to pay for breakages will lead to exclusion and prosecution. If an item of equipment is damaged or missing at the start of your session please report it to the session technician/engineer immediately.
Personal items/lost property
Please make sure that you do not leave personal items unattended and ensure that you take all of your belongings with you when you leave. Sugar Town Music is not responsible for any personal items that are lost or damaged on the premise.
Mix and Mastering
Mixing and mastering time can vary from song to song depending on the project. Track count, instrument types, editing and various other factors can alter the amount of time required to complete a mix. Mixing usually begins after all parts are recorded, on a different day. This allows the Engineer to begin the mix process with fresh ears and often requires a resetting of equipment. With most projects, the bulk of the mixing usually takes place with only the engineer present until it is at a point where the songs are sounding at least 85% finished, when the artist will then sit in on a mix review for any required tweaks and/ or approval.
Should the artist request small adjustments to the mix (such as vocal level etc.) this can be discussed with the engineer and are usually free of charge. However significant additional work will be charged at the normal mixing or recording rate if overdubs are requested. If the client is unable to review mixes at Sugar Town Music and requires a copy sent to them for approval purposes a digital version will be provided prior to final mix approval. The client does not have the authority to release any files in any capacity until they have signed the post production recording release statement form detailing that the Client accepts all goods as final.
All session files are deleted from Sugar Town Music hard drives 90 days after session completion unless otherwise specified. Please bring a backup storage device if you require your multi-tracks.
Credit use of material
The Client must include a credit for any audio service conducted by our Engineers or Producers or Session Musician(s) which is distributed to the public. As such for complete project services we give the Client authorization to state the following: Recorded at Sugar Town Music, Mixed by “name of engineer”, Produced by “name of producer”. Such Client authorisations also apply to individual services provided to state the following for: Tracking services; “instrument(s)” tracking recorded at Sugar Town Music, engineer “name of engineer”. For mixdown only services; Mixed at Sugar Town Music, Mixed by “name of engineer”, Produced by “name of producer”. For mastering services: Mastered at Sugar Town Music by “name of engineer”. For all other support or backline service provided;”technical support & backline” proudly provided by Sugar Town Music. For Session Musicians “Name of musician & Instrument(s) played on the track”. For video footage & editing service "Name of Video personal, team and producer".
You grant the right to Us, the Engineer and/or Producer or Session Musician or Video producer who have successfully completed your audio service the sole and unique purpose of demonstration and promoting the work completed by the Engineer, Producer, Session Musician and Studio, the use of mixes, artwork, images, likeness and marks on a non-exclusively basis, in perpetuity and throughout the world. Any audio services that take place at Sugar Town Music does not imply an endorsement between Us and the Client as We retain the right to request that any activity which implies and endorsement ceases. The Logo of Sugar Town Music recording studio is the property of Sugar Town Music and as such shall not be used by the client unless authorized to do so in writing.
Royalty agreements
Royalty agreements are subject to negotiation during any project up until the project or service provided is final when the consent for release form is requested and signed by the Client and returned to Us. Royalty agreements are strictly based upon the creative input of the role by a Sugar Town Music Engineer or Producer or Session Musician. The negotiation of a royalty entitlement agreement is to be expressed as a percentage of the creative input to achieve the final product.
Privacy
All personal contact information recorded is confidential as per the privacy laws in the State of Queensland and cannot be disclosed by Us without the prior consent from the Client. The physical street address location of Sugar Town Music must not be publicised by the Client as use of Sugar Town Music facilities is operated by appointment only.
END TERMS AND CONDITIONS
Session bookings, times and dates are subject to availability and approval from a member of the Sugar Town Music team. Sugar Town Music reserves the right to refuse and reschedule any confirmed bookings.
Payment
Payment can be made with cash or Paypal. It is the responsibility of the artist to cover the cost of each session in full either in advance or on the day of the session. A 10% deposit is required to confirm all bookings. This deposit is non refundable or transferable. The remainder of the studio bill should be paid in full on the first day of your session. Late payment will attract additional fees in addition to the fees determined as an outstanding payment for services already provided, and refusal to pay may lead to prosecution. No Call/No show that have paid deposit will result in loss of monies and studio time, non refundable.
Failure to produce full payment will result in the studio withholding session time, all copies of recordings, masters or session files until all fees have been paid and funds have cleared. You must pay for the full amount of hours you book; it is not our responsibility to manage your studio time. Sugar Town Music management reserves the right to implement these payment terms.
Cancellations
48 hours notice is required for the cancellation of a session; this includes weekends and public holidays. If a session is cancelled with less than 24 hours notice, full payment will be required to book further sessions. No Call/No shows that have paid deposit will result in loss of monies and studio time, non refundable. Cancellations as a result of adverse weather conditions such as environmental conditions, cyclones or significant rain events may be rescheduled at the discretion of Sugar Town Music.
Studio breakdown
If the studio, due to technical issues is unable to provide the audio service as booked, We retain the right to offer an alternative date as soon as possible and viable for all parties. Alternatively if a booking deposit has been taken this will be refunded. The client shall have no liability beyond these options.
Food/Drink
You are permitted to bring your own food and drink into the studio; however, this must not be placed on any of the equipment under any circumstances. Please store your food and drink in the kitchen/lounge area. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy. Please help us to keep the studio tidy by placing any rubbish in the bins provided.
Breakages and damages to studio equipment
Any damage caused to studio equipment due to misuse and abuse will be charged to the artist/band/individual. Refusal to pay for breakages will lead to exclusion and prosecution. If an item of equipment is damaged or missing at the start of your session please report it to the session technician/engineer immediately.
Personal items/lost property
Please make sure that you do not leave personal items unattended and ensure that you take all of your belongings with you when you leave. Sugar Town Music is not responsible for any personal items that are lost or damaged on the premise.
Mix and Mastering
Mixing and mastering time can vary from song to song depending on the project. Track count, instrument types, editing and various other factors can alter the amount of time required to complete a mix. Mixing usually begins after all parts are recorded, on a different day. This allows the Engineer to begin the mix process with fresh ears and often requires a resetting of equipment. With most projects, the bulk of the mixing usually takes place with only the engineer present until it is at a point where the songs are sounding at least 85% finished, when the artist will then sit in on a mix review for any required tweaks and/ or approval.
Should the artist request small adjustments to the mix (such as vocal level etc.) this can be discussed with the engineer and are usually free of charge. However significant additional work will be charged at the normal mixing or recording rate if overdubs are requested. If the client is unable to review mixes at Sugar Town Music and requires a copy sent to them for approval purposes a digital version will be provided prior to final mix approval. The client does not have the authority to release any files in any capacity until they have signed the post production recording release statement form detailing that the Client accepts all goods as final.
All session files are deleted from Sugar Town Music hard drives 90 days after session completion unless otherwise specified. Please bring a backup storage device if you require your multi-tracks.
Credit use of material
The Client must include a credit for any audio service conducted by our Engineers or Producers or Session Musician(s) which is distributed to the public. As such for complete project services we give the Client authorization to state the following: Recorded at Sugar Town Music, Mixed by “name of engineer”, Produced by “name of producer”. Such Client authorisations also apply to individual services provided to state the following for: Tracking services; “instrument(s)” tracking recorded at Sugar Town Music, engineer “name of engineer”. For mixdown only services; Mixed at Sugar Town Music, Mixed by “name of engineer”, Produced by “name of producer”. For mastering services: Mastered at Sugar Town Music by “name of engineer”. For all other support or backline service provided;”technical support & backline” proudly provided by Sugar Town Music. For Session Musicians “Name of musician & Instrument(s) played on the track”. For video footage & editing service "Name of Video personal, team and producer".
You grant the right to Us, the Engineer and/or Producer or Session Musician or Video producer who have successfully completed your audio service the sole and unique purpose of demonstration and promoting the work completed by the Engineer, Producer, Session Musician and Studio, the use of mixes, artwork, images, likeness and marks on a non-exclusively basis, in perpetuity and throughout the world. Any audio services that take place at Sugar Town Music does not imply an endorsement between Us and the Client as We retain the right to request that any activity which implies and endorsement ceases. The Logo of Sugar Town Music recording studio is the property of Sugar Town Music and as such shall not be used by the client unless authorized to do so in writing.
Royalty agreements
Royalty agreements are subject to negotiation during any project up until the project or service provided is final when the consent for release form is requested and signed by the Client and returned to Us. Royalty agreements are strictly based upon the creative input of the role by a Sugar Town Music Engineer or Producer or Session Musician. The negotiation of a royalty entitlement agreement is to be expressed as a percentage of the creative input to achieve the final product.
Privacy
All personal contact information recorded is confidential as per the privacy laws in the State of Queensland and cannot be disclosed by Us without the prior consent from the Client. The physical street address location of Sugar Town Music must not be publicised by the Client as use of Sugar Town Music facilities is operated by appointment only.
END TERMS AND CONDITIONS
